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Terms and Conditions for Longacre House Venue

 

General Information and Policies

 



Event Name__________________________ 

Event  Date__________________


WEDDING DAY COORDINATION SERVICES
Coordination assistance for food selections, beverage service, rental upgrades, deliveries, and timeline are a courtesy with your booking. In addition, Gourmet Express Catering can provide service to assist with placement of your escort cards, seating chart, mantel decorations, guest book, table details, cake table, head table, favor placement, basic décor, corsage and boutonniere installation, and queuing of the wedding party for scheduled events. If you would like to secure our staff for this on-site coordination service on the day of your event, a $100.00 charge will apply. 

Please note that your event planner may not be on site on the day of your event, however, every event will have a Captain on staff.

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WEATHER
Longacre House and Gourmet Express Catering reserve the right to move a scheduledoutdoor event indoors due to inclement weather. Decisions regarding a weather dictated event will be made 5 hours prior to guest arrival and will be final.


FOOD SAMPLINGS
Longacre House and Gourmet Express Catering offers two annual opportunities to sample food selections. Our “Taste of Longacre” events are provided annually in the spring and fall. If a private sampling is requested, it can be accommodated with sufficient notice and will be prepared for four people. Private samplings include three entrée choices, three sides, and does not include sweets or salads. Some menu items are not conducive to sampling for smaller guest counts. Private samplings must be scheduled and are subject to the availability of the Chef. A $50.00 fee will be charged for all private samplings.


MENU SELECTION
Final menu selections are required 30 days prior to the event. For any event booked less than 30 days before the event date, menu selections will be requested at the time of booking. 

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FOOD SERVICE
Gourmet Express Catering will accommodate up to 5% over the established guest count to ensure plenty of food and beverages are available for an event. One menu entrée must be selected for each guest when ordering from the Plated Luncheon or Plated Dinner menus. Clients must provide a place card indicating the menu selection and table for each guest. A master seating chart must also be provided to Gourmet Express Catering indicating total number of entrees at each table within the room. A minimum $3.00 charge per person will be added when buffet menus are changed to strolling. With notice, a reasonable attempt will be made to accommodate dietary, ethnic, and cultural menu restrictions. Gourmet Express Catering must provide all food served, except for special occasion/wedding cakes, which must be prepared by bakers/certified food handlers. Gourmet Express Catering will provide complimentary cake cutting services for special occasion/wedding cakes only when cake is served at a designated station.  The use of the kitchen is for Gourmet Express Catering staff only. We cannot receive or
store wedding cakes early. Due to health and insurance regulations, no prepared food may be taken off the premises. No exceptions. 


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No outside food or beverage of any kind will be permitted into the facility, or facility grounds without prior authorization from Gourmet Express Catering. Gourmet Express Catering can provide a Special Event Planner and/or Chef to custom design a menu for your special event for an additional charge.

A minimum guest count of 35 is required for all catered events unless otherwise noted for specific menus. Payment for minimum guest count requirements will be assessed, regardless of an event’s final guest count. Final guest counts and all final event details, including seating charts, are required 10 days prior to the scheduled event date. This number is considered final and will not be subject to reduction. Increases in guest count will be honored whenever possible, but are not guaranteed.

If any changes or revisions are requested within 10 days of the event, a $50.00 administration fee will be charged. 


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Final payment is due 7 days prior to the event. Daytime event pricing is based on a maximum of three hours of guest services. All evening pricing is based on a maximum of five hours of guest services, unless otherwise noted. 


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LIQUOR SERVICE

Alcoholic beverages can be served only in conjunction with food service. Gourmet Express Catering’s Bartenders will be employed with all special events serving alcohol. A Bartender fee of $150.00 is waived for groups ordering a bar package for over 50 adult guests.

Shots and double pours of alcohol will not be served on the premises.  To provide safety for your guests and to limit liability for all parties, all persons consuming alcohol must be at least 21 years of age and be able to provide proper identification. Our Bartenders will not serve alcohol to any person that is visibly intoxicated. Gourmet Express Catering will deny alcoholic beverage service to any guest who willingly provides alcohol to a minor or intoxicated person.

In accordance with the laws of the State of Michigan, Longacre House is the only licensee authorized to purchase, sell, and or serve alcoholic beverages on our premises. Alcoholic beverages are not permitted to be brought into Longacre House or grounds. Alcohol is not permitted to leave Longacre House. Please consult our menu for available selections and prices. Gourmet Express Catering will provide complimentary corking services. All bar package pricing listed is based on a maximum of 5 hours of guest services unless otherwise noted. For events with extended time frames, additional charges will apply.


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SPECIALTY LINENS AND UPGRADES


Standard white or ivory table linens and napkins will be provided for all events. All upgraded linens, chairs, chair covers, sashes and china must be provided and installed by Gourmet Express Catering. Installation charges, a 6% damage waiver, and a delivery and pick up fee will apply to all rental items. All upgraded and specialty items must be confirmed no less than 15 days prior to your event and will not be subject to cancellation. A decrease in equipment totals will not be accepted within 15 days of the event. Increases in equipment totals within 10 days will be honored whenever possible but are not guaranteed. Gourmet Express Catering is pleased to arrange floral services, entertainment and DJ services, wedding and themed cakes, and Officiant and specialty services. Please discuss these with your Event Coordinator. 


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PRICING AND PAYMENT

All pricing of food, beverages, upgraded and specialty items and coordinated services are subject to a 6% Michigan sales tax (when applicable) and a 20% operational fee. The operational fee is assessed to help cover the cost of preparation staff, coordination time, equipment, supplies, insurance and delivery expenses that are incurred on all events. Gratuities are accepted and appreciated, and may be paid to your event staff at your discretion. Prices are subject to change without notice. A $1000.00 catering deposit is required within 10 days of booking Longacre House for a wedding reception.  For all other events, a $500.00 deposit is due within 10 days of booking Longacre House. A catered event will not be considered officially booked until the catering deposit
is received. Clients are contractually obligated to Gourmet Express Catering upon booking Longacre House for all catered services for groups of 25 or more.

Final payment is due 7 days prior to the event. 


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HOLIDAY PRICING

For any event booked on a holiday or holiday weekend, menu and bar pricing will increase by 25%.  The Longacre House holidays are Easter Day, Memorial Day weekend (Saturday, Sunday, and Monday), the 4th of July, Labor Day weekend (Saturday, Sunday, and Monday), Thanksgiving Day, Christmas Eve, Christmas Day, New Year’s Eve and New Year’s Day. The Longacre house will not accept events on Memorial Day, 4th of July, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day and New Year's Day.


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Payments can be made by cash, check, money order, Visa, Mastercard or Discover. Due to the increasing costs and changing compliance regulations, a new policy for the use of credit cards to pay all or part of the total cost of your event order will be implemented on October 11, 2017. A 3% surcharge fee will be assessed on all Visa, MasterCard, and Discover Card transactions. This fee is not greater than our cost of acceptance. No transaction fee will be assessed on payments made by cash, check, EFT or ACH. Checks and money orders should be made out to Gourmet Express
Catering. All tax-exempt groups must submit their tax -exempt number and certificate at least 10 days prior to the event. 


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I have read and agree to the Terms & Policies stated above.


Client Name_____________________________ Date of Event_________________



Date________________________ Signature_________________________________

 

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